JBIC Activity Matrix



The JBIC Activity Matrix enables Affiliated Groups and Centres of Excellence to accrue points across a variety of core and elective activities over the course of their Agreement with JBI, in line with the Key Performance Requirements for each Entity outlined in the JBI Collaboration Handbook.


The minimum number of points required to become a Centre of Excellence is 23,000 across all core and a range of elective activities (with a minimum of 10,000 points from core activities). Detailed descriptions of activities, KPIs and Activity Matrix operational guidelines are outlined in the JBI Collaboration Handbook.




Click on the images below to see the JBIC Matrix activities.







JBIC Annual Activity Review



Introduction


JBI conducts an Annual Review of Entity activity to evaluate Entity Key Performance Requirements in line with the JBIC Activity Matrix, in February of each year.

JBI’s Annual Review period for collaboration activities is 1st January – 31st December (calendar year).

Entities must complete and submit a ‘JBIC CoE Entity Annual Report or ’JBIC AG Entity Annual Report' to the JBI Global Engagement Office jbic@adelaide.edu.au by 31 January of each year.

For more information on JBIC Activity and Funding Matrix Guidelines, including the Annual Review, activity points accrual and funding eligibility, please refer to the JBI Collaboration Handbook.




Submission

Please read the below information carefully regarding the completion and submission of your JBIC Entity Annual Review Report:

  • Entities must complete all required fields in the adjacent template for those activities clearly marked in Red. All other activities will be completed by the Global Engagement Office and are locked for editing in the Annual Report Template.

  • If a required field for any activity is not completed it will not be processed. If you have any questions regarding the KPIs for an activity please email the JBI Global Engagement Office jbic@adelaide.edu.au prior to submitting your report.

  • If your Entity has not completed any of the activities marked in Red, you must still complete the first section with your Entity name and organisation information and return as outlined below.

  • A reminder that from 2017 onwards points will not be awarded for peer reviews conducted unless the correct Centre/Group Affiliation has been listed in Editorial Manager (as per the JBI Collaboration Handbook). Entity Directors and Convenors are encouraged to speak with their Core Staff to ensure that their Editorial Manager reviewer profiles are up to date by 31 December.

  • Those Entities that have registered for JBIC Mentorship or Clinical Partnership Engagement will receive an email from the Global Engagement Office by 22 December with links to the relevant evaluation and progress reports.

  • Annual Reports must be submitted via email to jbic@adelaide.edu.au no later than 31 JanuaryA reminder that from 2017 onwards reports that are not submitted by 31 January will not be accepted. Reports will be completed by the Global Engagement Office with data available to JBI. This may affect funding eligibility.

  • Extensions may be granted in extenuating circumstances. If you are unable to meet the deadline, please make a request by email to jbic@adelaide.edu.au by 20 December. Once received, the GEO will review the information provided and complete the Annual Report for each Entity, and return via email by the beginning of March. 

  • Entities will then be asked to review their final Annual Report before the GEO issues any invoices for eligible funding for activities/output





Frequently Asked Questions 

Template

 My Entity has not conducted any of the activities marked in Red, do we still need to submit an Annual Review Report?

Yes. If your Entity has not completed any of the activities marked in Red, you must still complete the first section with your Entity name and organisation information and return to the Global Engagement Office by 31 January.

 I cannot enter information for a number of activities in the Annual Review Report template, they appear to be locked for editing

Entities only need to complete the required fields for those activities clearly marked in Red, and clearly labelled ** TO BE COMPLETED BY THE COLLABORATING ENTITY **.

All other activities clearly labelled as:

** TO BE COMPLETED BY THE GLOBAL ENGAGEMENT OFFICE **

are locked for editing in the Annual Report Template and will be completed by the Global Engagement Office. Those activities are either core activities that are eligible for funding, or activities that must be tracked and reported by JBI.

 Are Systematic Review Protocols accepted for publication in the JBIES eligible to receive points?

Yes, Systematic Review Protocols accepted for publication in the JBIES will be awarded 2,000 points, however they will be awarded upon acceptance for publication of the corresponding Systematic Review in the JBIES.

This will result in Systematic Reviews with a corresponding protocol published in the JBIES being awarded 12,000 points upon acceptance for publication. If more than one Systematic Review is published from a single protocol, the first Systematic Review will receive 12,000 points and the subsequent reviews will receive 10,000 points.

** Please note, this only applies to Systematic Review Protocols accepted for publication in the JBIES. Systematic Review protocols that are registered in PROSPERO are not eligible to receive points. **

 Our Entity conducted Peer Review for the JBIES however there are no points recorded/ points missing in our Annual Review Report
From 2017 onwards points will not be awarded for peer reviews conducted unless the correct Entity Affiliation has been listed in Editorial Manager

If a reviewer’s Centre/Group Affiliation is not correctly listed under ‘Institution’ in their Editorial Manager reviewer profile, it will not be captured when we run a report to identify peer review points accrual for Centres/Groups. 
 
Unfortunately, with over 70 Collaborating Entities, 1000+ registered peer reviewers, and 500+ peer review entries per annum, we are not able to manually sift through all of the entries looking for possible linkages to Institutions.
 
Directors and Convenors are encouraged to communicate directly with staff, students and any other affiliated members conducting peer review for their Centre/Group to follow the below instructions to update their Peer Reviewer profile with your full Centre/Group name listed under ‘Institution’:
 
1) If you do not have an account in Editorial Manager, please register your details, otherwise please login as a reviewer. Registering and login in can both be accessed via this link: http://www.editorialmanager.com/JBIES/Default.aspx
 
2) At the top of the screen click 'Update My Information'.
 
3) Scroll down halfway until you get to the box titled 'Institution Related Information'. Please enter your full Entity name in the 'Institution' field and ensure that you also check the 'Yes' radio icon next to 'Available as a Reviewer'. Please ensure that you enter your full Centre of Excellence or Affiliated Group name. i.e. The Centre for Chronic Disease Management: A JBI Centre of Excellence
 
4) Scroll down and ensure that you click 'SUBMIT' at the bottom of the page.



JBI CENTRE OF EXCELLENCE ANNUAL ACTIVITY REPORT TEMPLATE


Please select the template carefully, as there are separate ones for Centres of Excellence and Affiliated Groups

Entities only need to complete the required fields for those activities clearly marked in Red, and clearly labelled 

** TO BE COMPLETED BY THE COLLABORATING ENTITY **

All other activities clearly labelled as:

** TO BE COMPLETED BY THE GLOBAL ENGAGEMENT OFFICE **

Are locked for editing in the Annual Report Template and will be completed by the Global Engagement Office.

NB Please note that this document does not display correctly. Please download to view.

JBI AFFILIATED GROUP ANNUAL ACTIVITY REPORT TEMPLATE


Please select the template carefully, as there are separate ones for Centres of Excellence and Affiliated Groups

Entities only need to complete the required fields for those activities clearly marked in Red, and clearly labelled 

** TO BE COMPLETED BY THE COLLABORATING ENTITY **

All other activities clearly labelled as:

** TO BE COMPLETED BY THE GLOBAL ENGAGEMENT OFFICE **

Are locked for editing in the Annual Report Template and will be completed by the Global Engagement Office.

NB Please note that this document does not display correctly. Please download to view.



Clinical Partnership Engagement


When the knowledge needs of expert clinicians are paired with the skills of experienced academics to synthesise and produce usable evidence, it will result in a valuable and powerful approach to addressing translational gaps and achieving an evidence-based approach to the healthcare delivery.   

Professor Zoe Jordan, JBI Executive Director



Introduction



Engaging with Clinical Partners is core to the JBI Mission of seeing evidence-based healthcare globally impacting policy and practice through the local and context-specific activities of each Collaborating Entity.

JBIC Entities can nominate to work with a designated hospital or health facility (single site only), whereby that hospital will receive a complimentary subscription to JBI EBP Database via Ovid for the purpose of promoting and supporting an evidence-based approach to policy and practice. JBIC Entities that choose to take up this opportunity must demonstrate the outcomes from this work. The purpose of Clinical Partnership is to close translational gaps that frequently occur across the evidence based cycle, through increased knowledge, awareness and ultimately use of JBI resources for best practice.


This JBIC Matrix Activity seeks to recognise those Entities working directly in partnership with health professionals at the point of care. Entities that are hosted by a clinical institution may nominate their host institution as their clinical partner, but would need to demonstrate that significant effort had been made to engage a wide network of staff outside of the Entity’s Core Staff through training, workshops, presentations and meetings.

For the full the Key Performance Requirements and operational guidelines, please refer to the JBI Collaboration Handbook.

Below are a series of resources for JBIC Entities wishing to undertake the Clinical Partnership Engagement JBIC Matrix Activity. 



Registration




JBIC CLINICAL PARTNERSHIP ENGAGEMENT REGISTRATION FORM



Please download and complete this form and return to the global Engagement Office via email jbic@adelaide.edu.au to register for the Clinical Partnership Engagement JBIC Matrix Activity, including a complimentary subscription for your Clinical Partner.



Resources



JBIC CLINICAL PARTNERSHIP ENGAGEMENT RESOURCE


A resource document to share with potential clinical partners detailing JBI's approach to academic-clinical partnership engagement and the benefits of clinical partnership with a JBI Collaborating Entity.

JBIC CLINICAL PARTNERSHIP ENGAGEMENT FLYER


A DL Flyer providing an overview of JBI's approach to academic-clinical partnerships and the benefits of clinical partnership with a JBI Collaborating Entity.



FUDAN UNIVERSITY CENTRE FOR EVIDENCE-BASED NURSING CLINICAL PARTNERSHIP OVERVIEW- PRESENTATION 2018

Professor HU Yan, Director of Fudan University Centre for Evidence-based Nursing: A JBI Centre of Excellence, presented on their Clinical Partnership Engagement framework during the Committee of Directors Meeting, Antwerp 2018.

NB: This file does not display correctly. Please download to view.

QUEENSLAND CENTRE FOR EVIDENCE-BASED NURSING & MIDWIFERY CLINICAL PARTNERSHIP OVERVIEW- PRESENTATION 2018

Dr Kate Kynoch, Director of the Queensland Centre for Evidence-Based Nursing and Midwifery: A JBI Centre of Excellence, presented on their Clinical Partnership Engagement framework during the Committee of Directors Meeting, Antwerp 2018.

NB: This file does not display correctly. Please download to view.

JBIC Mentorship Program



Mentorship within the JBIC is an opportunity for us to collectively build support systems, to create learning and development opportunities for new Entities, to improve efficiency and productivity and the passing on of corporate knowledge and leadership.

Professor Zoe Jordan, JBI Executive Director



Introduction




JBI recognises that mentorship can be an important and effective strategy for building skills and capacity across the JBIC. JBI believes that group mentorship can produce a wide array of positive outcomes for both mentors and mentees and contribute to group cohesion and a sense of belonging to a strong organisational identity . The JBIC Mentorship activity is an opportunity for JBI and the JBIC to collectively build support systems, learning and development for new and existing Entities and to improve efficiency, productivity and the passing on of corporate knowledge and leadership .

Mentorship within the JBIC may be between:

a)  Centres of Excellence

b)  Centres of Excellence and Affiliated Groups

c) Centres of Excellence and proposed Affiliated Groups where the mentee group are preparing to join the JBIC as an Affiliated Group


Mentorships can be initiated in a number of ways. If you are looking for some assistance in, for example, areas such as Systematic Reviews, Implementation Reports, or simply how to navigate being part of the JBIC, you can reach out to other members with whom you have established relationships, or you can contact us at the GEO and we can create a connection for you.  If you would like our assistance please stipulate your area of need/s and email us at jbic@adelaide.edu.au



Forms & Templates




JBIC MENTORSHIP PROGRAM REGISTRATION FORM

Each Mentor Centre must work with their Mentee group/s to complete the JBIC Mentorship Registration form, to be submitted to the Global Engagement Office by 31 January each year. The Registration form must be completed at the beginning of each year, up to a maximum of three years, with each Group. This is to ensure that goals and activities are reviewed each year.

JBIC MENTORSHIP ANNUAL REVIEW REPORT TEMPLATE

Each Mentor Centre must work with their Mentee group/s to complete this Annual Review of Progress Report, to be submitted with their JBIC Entity Annual Report by 31 January each year.



Presentations




JBIC MENTORSHIP PROGRAM 2017 PRESENTATION


An overview of the JBIC Mentorship Activity and the feedback, outcomes and lessons learned from 2017 as detailed by participants (mentors & mentees).

NB: This file does not display correctly. Please download to view.


QUEEN'S COLLABORATION FOR HEALTHCARE QUALITY MENTORSHIP PRESENTATION


Dr Christina Godfrey, Co-Director of the Queen's Collaboration for Healthcare Quality: A JBI Centre of Excellence', 2018 presentation on the value of Mentorship within the JBC

NB: This file does not display correctly. Please download to view.

JBI Biennial Colloquium

9th Biennial Colloquium 'Scaling New Heights: Challenging the status quo' Singapore, 2014

9th Biennial Colloquium 'Scaling New Heights: Challenging the status quo' Singapore, 2014

9th Biennial Colloquium 'Scaling New Heights: Challenging the status quo' Singapore, 2014

9th Biennial Colloquium 'Scaling New Heights: Challenging the status quo' Singapore, 2014

9th Biennial Colloquium 'Scaling New Heights: Challenging the status quo' Singapore, 2014

10th Biennial Colloquium 'Successful implementation of evidence-based practice: Hard work or good luck?' Antwerp, 2018

10th Biennial Colloquium 'Successful implementation of evidence-based practice: Hard work or good luck?' Antwerp, 2018

10th Biennial Colloquium 'Successful implementation of evidence-based practice: Hard work or good luck?' Antwerp, 2018

10th Biennial Colloquium 'Successful implementation of evidence-based practice: Hard work or good luck?' Antwerp, 2018

10th Biennial Colloquium 'Successful implementation of evidence-based practice: Hard work or good luck?' Antwerp, 2018

10th Biennial Colloquium 'Successful implementation of evidence-based practice: Hard work or good luck?' Antwerp, 2018

10th Biennial Colloquium 'Successful implementation of evidence-based practice: Hard work or good luck?' Antwerp, 2018

10th Biennial Colloquium 'Successful implementation of evidence-based practice: Hard work or good luck?' Antwerp, 2018

9th Biennial Colloquium 'Scaling New Heights: Challenging the status quo' Singapore, 2014

9th Biennial Colloquium 'Scaling New Heights: Challenging the status quo' Singapore, 2014

9th Biennial Colloquium 'Scaling New Heights: Challenging the status quo' Singapore, 2014

9th Biennial Colloquium 'Scaling New Heights: Challenging the status quo' Singapore, 2014

9th Biennial Colloquium 'Scaling New Heights: Challenging the status quo' Singapore, 2014

 




Introduction



The JBI Biennial Colloquium is hosted by a JBI Centre of Excellence every two years. This event is an opportunity for JBI and the JBIC to showcase activity and achievements internationally, to invite speakers from other prominent organisations in the field, to network and share experiences and knowledge around evidence synthesis, transfer and implementation.

A full JBIC Committee of Directors annual general meeting is hosted in conjunction with this event.


JBI Centres of Excellence that are interested in hosting a JBI Biennial Colloquium should read through the below Standard Operating Procedures (SOPs).

The JBI Global Engagement Office will issue a call for applications in May, two and a half years ahead of each Colloquium. For further information about the Colloquium as a JBIC Matrix Activity, including selection process, please refer to the JBI Collaboration Handbook.



Resources




JBI COLLOQUIA STANDARD OPERATING PROCEDURES


The JBI Colloquia Standard Operating Procedures (SOPs) provide comprehensive guidelines, processes and timeframes for JBI Colloquium Host Centres in the organisation of JBI Colloquia.


PROPOSAL TO HOST THE JBI BIENNIAL COLLOQUIUM - APPLICATION FORM



Following the call for applications from the Global Engagement Office to host a JBI Colloquium, any JBI Centre of Excellence that is interested in hosting must complete this proposal and submit to the Global Engagement Office by 30 July, two years prior to the proposed Colloquium date.