JBIC Activity Matrix
The minimum number of points required to become a Centre of Excellence is 23,000 across all core and a range of elective activities (with a minimum of 10,000 points from core activities). Detailed descriptions of activities, KPIs and Activity Matrix operational guidelines are outlined in the JBI Collaboration Handbook.
Click on the images below to see the JBIC Matrix activities.
JBIC Annual Activity Review
JBI conducts an Annual Review of Entity activity to evaluate Entity Key Performance Requirements in line with the JBIC Activity Matrix, in February of each year.
JBI’s Annual Review period for collaboration activities is 1st January – 31st December (calendar year).
Entities must complete and submit a ‘JBIC CoE Entity Annual Report or ’JBIC AG Entity Annual Report' to the JBI Global Engagement Office firstname.lastname@example.org by 31 January of each year.
For more information on JBIC Activity and Funding Matrix Guidelines, including the Annual Review, activity points accrual and funding eligibility, please refer to the JBI Collaboration Handbook.
Please read the below information carefully regarding the completion and submission of your JBIC Entity Annual Review Report:
- Entities must complete all required fields in the adjacent template for those activities clearly marked in Red. All other activities will be completed by the Global Engagement Office and are locked for editing in the Annual Report Template.
- If a required field for any activity is not completed it will not be processed. If you have any questions regarding the KPIs for an activity please email the JBI Global Engagement Office email@example.com prior to submitting your report.
- If your Entity has not completed any of the activities marked in Red, you must still complete the first section with your Entity name and organisation information and return as outlined below.
- A reminder that from 2017 onwards points will not be awarded for peer reviews conducted unless the correct Centre/Group Affiliation has been listed in Editorial Manager (as per the JBI Collaboration Handbook). Entity Directors and Convenors are encouraged to speak with their Core Staff to ensure that their Editorial Manager reviewer profiles are up to date by 31 December.
- Those Entities that have registered for JBIC Mentorship or Clinical Partnership Engagement will receive an email from the Global Engagement Office by 22 December with links to the relevant evaluation and progress reports.
- Annual Reports must be submitted via email to firstname.lastname@example.org no later than 31 January. A reminder that from 2017 onwards reports that are not submitted by 31 January will not be accepted. Reports will be completed by the Global Engagement Office with data available to JBI. This may affect funding eligibility.
- Extensions may be granted in extenuating circumstances. If you are unable to meet the deadline, please make a request by email to email@example.com by 20 December. Once received, the GEO will review the information provided and complete the Annual Report for each Entity, and return via email by the beginning of March.
- Entities will then be asked to review their final Annual Report before the GEO issues any invoices for eligible funding for activities/output
Frequently Asked Questions
Yes. If your Entity has not completed any of the activities marked in Red, you must still complete the first section with your Entity name and organisation information and return to the Global Engagement Office by 31 January.
Entities only need to complete the required fields for those activities clearly marked in Red, and clearly labelled ** TO BE COMPLETED BY THE COLLABORATING ENTITY **.
All other activities clearly labelled as:
** TO BE COMPLETED BY THE GLOBAL ENGAGEMENT OFFICE **
are locked for editing in the Annual Report Template and will be completed by the Global Engagement Office. Those activities are either core activities that are eligible for funding, or activities that must be tracked and reported by JBI.
Yes, Systematic Review Protocols accepted for publication in the JBIES will be awarded 2,000 points, however they will be awarded upon acceptance for publication of the corresponding Systematic Review in the JBIES.
This will result in Systematic Reviews with a corresponding protocol published in the JBIES being awarded 12,000 points upon acceptance for publication. If more than one Systematic Review is published from a single protocol, the first Systematic Review will receive 12,000 points and the subsequent reviews will receive 10,000 points.
** Please note, this only applies to Systematic Review Protocols accepted for publication in the JBIES. Systematic Review protocols that are registered in PROSPERO are not eligible to receive points. **
Clinical Partnership Engagement
When the knowledge needs of expert clinicians are paired with the skills of experienced academics to synthesise and produce usable evidence, it will result in a valuable and powerful approach to addressing translational gaps and achieving an evidence-based approach to the healthcare delivery.
Engaging with Clinical Partners is core to the JBI Mission of seeing evidence-based healthcare globally impacting policy and practice through the local and context-specific activities of each Collaborating Entity.
JBIC Entities can nominate to work with a designated hospital or health facility (single site only), whereby that hospital will receive a complimentary subscription to JBI EBP Database via Ovid for the purpose of promoting and supporting an evidence-based approach to policy and practice. JBIC Entities that choose to take up this opportunity must demonstrate the outcomes from this work. The purpose of Clinical Partnership is to close translational gaps that frequently occur across the evidence based cycle, through increased knowledge, awareness and ultimately use of JBI resources for best practice.
This JBIC Matrix Activity seeks to recognise those Entities working directly in partnership with health professionals at the point of care. Entities that are hosted by a clinical institution may nominate their host institution as their clinical partner, but would need to demonstrate that significant effort had been made to engage a wide network of staff outside of the Entity’s Core Staff through training, workshops, presentations and meetings.
For the full the Key Performance Requirements and operational guidelines, please refer to the JBI Collaboration Handbook.
Below are a series of resources for JBIC Entities wishing to undertake the Clinical Partnership Engagement JBIC Matrix Activity.
JBIC Mentorship Program
Mentorship within the JBIC is an opportunity for us to collectively build support systems, to create learning and development opportunities for new Entities, to improve efficiency and productivity and the passing on of corporate knowledge and leadership.
JBI recognises that mentorship can be an important and effective strategy for building skills and capacity across the JBIC. JBI believes that group mentorship can produce a wide array of positive outcomes for both mentors and mentees and contribute to group cohesion and a sense of belonging to a strong organisational identity . The JBIC Mentorship activity is an opportunity for JBI and the JBIC to collectively build support systems, learning and development for new and existing Entities and to improve efficiency, productivity and the passing on of corporate knowledge and leadership .
Mentorship within the JBIC may be between:
a) Centres of Excellence
b) Centres of Excellence and Affiliated Groups
c) Centres of Excellence and proposed Affiliated Groups where the mentee group are preparing to join the JBIC as an Affiliated Group
Mentorships can be initiated in a number of ways. If you are looking for some assistance in, for example, areas such as Systematic Reviews, Implementation Reports, or simply how to navigate being part of the JBIC, you can reach out to other members with whom you have established relationships, or you can contact us at the GEO and we can create a connection for you. If you would like our assistance please stipulate your area of need/s and email us at firstname.lastname@example.org
Forms & Templates
JBI Biennial Colloquium
The JBI Biennial Colloquium is hosted by a JBI Centre of Excellence every two years. This event is an opportunity for JBI and the JBIC to showcase activity and achievements internationally, to invite speakers from other prominent organisations in the field, to network and share experiences and knowledge around evidence synthesis, transfer and implementation.
A full JBIC Committee of Directors annual general meeting is hosted in conjunction with this event.
JBI Centres of Excellence that are interested in hosting a JBI Biennial Colloquium should read through the below Standard Operating Procedures (SOPs).
The JBI Global Engagement Office will issue a call for applications in May, two and a half years ahead of each Colloquium. For further information about the Colloquium as a JBIC Matrix Activity, including selection process, please refer to the JBI Collaboration Handbook.